Vision:

 The Student Affairs and Registration Section seeks to improve its work in following up student affairs concerning processing their academic cases following the ministerial regulations and instructions for each academic year and by following the best methods and modern electronic technologies to ensure speed and accuracy in accepting and registering students in our college.

Message:

 The tasks of the Student Affairs and Registration Section are to carry out everything related to students’ cases and their administrative or technical issues, starting from the student’s admission to the university until their graduation, with continuous follow-up and coordination between colleges under the general goals and requirements of community development. Following up on the implementation of decisions issued by higher authorities, and organizing and coordinating student admission, is the effective means of communication between the student and the university on the one hand and between the colleges and the Ministry of Higher Education and Scientific Research and external parties on the other hand, as it is concerned with implementing the controls and instructions issued by the Ministry of Higher Education in addition to its keenness to guiding and supervising everything related to student cases that are completed through the Registration Division in colleges. There is no doubt that the section mission cannot be achieved except with full cooperation between the university and the college in everything that would contribute to the smooth flow of work and procedures of the Registration and Student Affairs Department.

Aims:

1. Taking into account health, social, and economic aspects of accepted students in terms of reception and guidance and facilitating all admission procedures in a manner consistent with technical development and following approved ministerial controls and instructions.
2. Documenting the relationship based on sound foundations between the student and the college.
3.  Building solid foundations and rules in the administrative structure for registration management.
4. Preserve students’ rights in all aspects and follow approved controls and instructions.
5. Building a paper and electronic database for all college graduates.
6. Gradual transition from traditional work methods and adoption of modern technology in administrative work to ensure speed of completion and accuracy of work to improve registration work in a way that serves students and the college at the same time.

Units Affiliated with the Student Affairs and Registration

First: Secretarial Unit of the Assistant Dean for Student Affairs

 The secretarial unit is linked to the Assistant Dean for Student Affairs and Registration, and one of its duties is to carry out all administrative tasks, including incoming and outgoing mail belonging to the Assistant Dean and all office work, in order to ensure accurate work and speed of completion.

Second: Admission and Registration Unit: the tasks of this unit are:

1. Registration of accepted students for all ministerial channels and morning and evening studies (central admission, families of martyrs, elite, academically certified teachers, parallel private government education, modification of nomination
2. Preserving ministerial, university, and administrative orders in student files
3. Registering students transferred and hosted to and from our college on paper and electronically and following up on their orders procedures and what is related to the student’s file and grades.
4. Responding to university paperwork for students continuing their studies and issuing support letters for the National Retirement Authority and all official departments.
5. Follow up on administrative orders regarding failed and deferred students through liaison members between academic departments and the employees of the Admission and Registration Uni.
6. Distribution of new students among academic departments and according to the percentages mentioned in the Student Affairs Procedures Manual and admission controls and conditions.
7. Continuously follow up and update the student’s file on paper and electronic form.
8. Follow up on the application mechanism for fourth-stage students and distribute them according to their areas of residence in cooperation with scientific departments
9. Student coding (Code Number).

Third.: Issuance Validation and Document Issuance Unit: The tasks of this unit are:

1. Follow up on the graduation process for students in the final stages and issue administrative orders related to their graduation for approval by the university presidency.
2. Providing graduate students with documents, endorsements, and merit certificates
3. Answering the authenticity letters for documents and certificates
4. Answering papers for graduate students
5. Forming audit committees to follow up on student files, as well as cases of forgery, if any.

Fourth:  Documents and Records Auditing Unit:

1. Auditing preparatory study documents for students accepted in the morning and evening studies, in coordination with the Student Affairs Department at the University Presidency, through the electronic portal for auditing.
2. Auditing graduates’ records and archiving them photographically.

Fifth: Electronic Files and Documentation Unit: This unit archives graduate students' files.

Sixth: Outgoing unit:

1. The Outgoing Unit issues numbers for transactions and official paperwork issued by the Registration and Student Affairs Division.

2. Register all books issued by the Registration and Student Affairs Division.

3. Distribution of outgoing mail to the scientific departments affiliated with our college.

4. Archiving official books issued in paper and electronic form.

Mechanism for registering students in the morning study:

 The central admission results announced on the official website of the Ministry are accredited as an official notification to the college to begin registering students on the day following the announcement of the results. The registration period continues within (15) working days starting from the date of the start of registration.