Administrative Divisions

The department was established in 2009-2010 and consists of the Quality Assurance Unit and the Performance Evaluation Unit. Tasks of the department: 1- Completing the annual performance evaluation file for the college's faculty and staff. 2- Preparing the annual Quality Performance file for the colleges. 3- Preparing the annual qualitative measures and quantitative indicators file. 4- Completing the department’s annual operational plan. 5- Conduct analytical studies on all scientific and administrative aspects of the college, develop continuous improvement plans periodically, and monitor their implementation. 6- Creating databases for faculty members and students in the scientific departments and administrative units affiliated with the college. 7- Completing the college’s annual self-evaluation study. 8- Coding the curriculum annually. 9- Preparing the annual academic program description. 10-Monitoring the administrative and scientific activities of the scientific departments. 11-Responding to incoming correspondence from the scientific departments, units, and administrative units within the college, as well as from the university and the ministry. 12-Completing evaluative surveys such as the annual student opinion survey on faculty and student satisfaction with the educational process. 13-Studying the standards of scientific institutions abroad to obtain institutional and programmatic academic accreditation. 14-Supervising the college laboratories and ensuring their compliance with national standards for laboratory accreditation. 15- Contacting foreign universities regionally and globally to obtain programmatic accreditation.

Registration and Admission Unit: Registration and Admission Unit in the higher studies section is considered one of the essential administrative units that have the following tasks: 1. Announcing rules of submission for higher study. 2. Receiving applicants for higher study. 3. Auditing the documents of applicants. 4. Following up with the scientific departments and providing them with the applicants' names. 5. Following up on the processes of competitive exams. 6. auditing the results of the competitive exam. 7. Sending the results of the competitive exam. 8. Sending the names of the accepted students in higher studies to the University of Baghdad Rectorship. 9. Announcing the results of the competitive exam. 10. Announcing the names of the accepted students in higher studies. 11. Issuing the administrative order of the acceptance after issuing the University order. 12. Sending the administrative and University orders of the accepted students to the scientific departments. 13. Receiving the accepted students for higher studies. 14. Registering the students' enrollment in higher studies. 15. Issuing the administrative order of the student's enrollment in higher studies. 16. Supplying the accepted students in higher studies with supporting papers of acceptance and enrollment to accepted students and employees according to the rules. 17. Supply the accepted students with supporting paperwork for their continuing attendance, according to the rules. 18. Supplying the accepted students in higher studies of task facilitating paperwork, according to the rules. Documents and verification Unit The documents and verification unit is considered one of the principal and essential units for higher studies. The unit has the following tasks: 1. Supplying graduate students with documents, degree verification, and mural certificates. 2. Replying to verifications sent from other colleges, universities, and accredited governmental departments. 3. Periodical keeping and following up of the secret outgoing register of documents, mural certificates, and verifications. 4. Reply to the official paperwork of the graduate students. Auditing Documents and Registers Unit: This unit is considered a part of the Higher Studies Section and has the following tasks: 1. Audit the documents of the accepted students in higher studies and send them to governmental colleges and universities to issue verifications. 2. Audit the students' status and periodically follow up with them administratively, technically, and scientifically. 3. Following up on the logical processes regarding forgery cases. 4. Auditing the exam registers of the higher studies students and following them up in scientific departments, besides presenting a checking record. Files Unit and Electronic Documentation: This unit is considered one of the administrative units that has important technicians and administrative tasks, which are as follows: 1. Archiving the incoming and outgoing mail to and from the Higher Studies Section. 2. Archiving the graduate students' files electronically. 3. Organizing the continuing students and graduates files.

Tasks: 1- Covering activities and events at the college (conferences, seminars, workshops, discussion panels, sports festivals, celebrations, etc.) and highlighting them for the media. 2- Coordinating and facilitating the tasks of all television channels and other media outlets with all university institutions to complete their media reports. 3- Organizing conferences and celebrations at the college and managing the media aspects of these events through print, audio, and visual media. 4- Monitor all media outlets and what they publish regarding the college's activities, and maintain a constant presence with the media during such activities. 5- Strengthening bonds of brotherhood and cooperation among university employees, ensuring good relations with the public, raising awareness of the university's work, showcasing its achievements through available media, welcoming delegations and experts, and organizing informative visits for them. 6- Writing and publishing news and reports about the college and its affiliated formations on electronic websites. 7- Conducting interviews and news reports related to the college. 8- Maintaining relationships and communication with state departments to support the council's activities and achieve its goals.

Library Introduction: The library of the College of Education / Ibn Rushd was established in 1958, with the first library being the History Library, which featured prominent books from Queen Alia's library. This was followed by the establishment of libraries for other departments. The library consists of several sections, which are as follows: 1. Arabic Language Library: Contains more than 6,000 books in the fields of language, literature, rhetoric, criticism, and novels. 2. English Language Library: Contains 4,000 books in English language and literature, as well as novels, plays, and educational curricula. 3. History Library: Contains 3,020 books on ancient, Islamic, modern, Iraqi, Arab, and European history, as well as biographies and memoirs. 4. Geography Library: Contains more than 320 books on geographical thought, population, agriculture, trade, transport, etc. 5. Quranic Sciences Library: Contains more than 2,422 books on Islamic studies, religions, jurisprudence, and the biography of the Prophet. 6. Educational and Psychological Sciences Library: Contains more than 9,020 books in educational and psychological sciences in both Arabic and English. 7. Periodicals Library: Contains 6,720 periodicals in Arabic and 7,254 periodicals in English. 8. Reference Library: An important section with more than 6,700 references, including the biography of the Prophet, interpretations, encyclopaedias, biographies, and memoirs. 9. Theses and Dissertations Library: Contains more than 1,120 theses and dissertations by college students from all departments. 10. Electronic Library: Contains more than 11,000 electronically archived CDs of theses and dissertations by college students from all departments. Acquisition, Cataloguing, and Classification Unit: The library administration and its staff made significant efforts to reorganize and classify books after the events of 2003. The books were classified according to the Dewey Decimal Classification system, and the cards were arranged in catalogues to facilitate students' search for books across all disciplines quickly. The library is working on entering all the books into the Koha system. All theses and dissertations have been catalogued and classified according to the Dewey Decimal Classification system, in addition to being electronically archived. The library has also issued a special guide for theses and dissertations up to 2022. The college administration, along with the library administration, has made great efforts to provide the sources and references needed by professors and students through: 1. Purchasing books using funds allocated by the college. 2. Continuous cooperation with the central library at the University of Baghdad, other universities and colleges in Baghdad, and across all Iraqi provinces to regularly provide books and periodicals. 3. Awarding a letter of thanks to those who donate copies of their published works, including faculty members from the college and other universities, and those who donate their personal libraries to serve science and its students. Loan and Beneficiary Services Unit: The library administration issues a special library ID for borrowing purposes exclusively to students and faculty members of the college. The library operates two types of borrowing services: • Internal Borrowing: Allows students to borrow references, periodicals, theses, and dissertations within the college premises. • External Borrowing: Permits students and faculty to borrow books for a period of 3 days for undergraduate students and 5 days for graduate students and faculty members. Among the qualitative services provided by the library are: 1. Book Rehabilitation Campaigns: The library regularly conducts campaigns to rehabilitate books and resources, repair wear and tear, and re-bind them to ensure their preservation and availability in good condition. 2. Library Facility Rehabilitation: The library administration coordinates with the facilities department to periodically rehabilitate the library hall and bookstores, ensuring proper lighting, air conditioning, library furniture, and refurbishing and painting walls. Library Activities: 1. Book Exhibitions: The library collaborates with college departments to organize book exhibitions in the library hall. 2. Publisher Book Exhibitions: Publishers can organize book exhibitions in the library hall. 3. Golden Jubilee Celebration: The library celebrated its golden jubilee establishment anniversary. 4. Support to Mosul University Library: The library donated a significant collection of books, periodicals, and university theses to Mosul University Library due to damage and destruction caused by terrorist organizations. These activities and services reflect the library's commitment to providing comprehensive resources and quality services to support academic and research endeavors within the college community.

The Information Technology Unit at the College of Education, Ibn Rushd, plays a crucial role in supporting the technological needs of the college. This unit manages and maintains the IT infrastructure, provides technical support to faculty, staff, and students, and ensures the college's smooth operation of various technological services. Key Responsibilities: 1. IT Infrastructure Management: Overseeing the maintenance and upgrade of hardware and software systems. Ensuring network security and managing data storage solutions. 2. Technical Support: Providing assistance and troubleshooting for computer hardware and software issues. Supporting the use of educational technologies and online learning platforms. 3. Training and Development: Organizing workshops and training sessions to enhance the IT skills of faculty, staff, and students. Promoting the use of new technologies and innovative teaching methods. 4. System Administration: Managing user accounts, permissions, and access to college systems. Ensuring data integrity and backup procedures are in place. 5. Research and Development: Staying updated with the latest technological advancements and integrating them into the college's IT strategy. Collaborating with other departments to support research projects requiring IT resources. 6. Digital Transformation: Facilitating the digital transformation of administrative processes within the college. Implementing and maintaining digital tools and platforms for enhanced productivity and communication. Goals and Vision: The Information Technology Unit at the College of Education, Ibn Rushd, aims to: • Enhance Technological Competency: Ensure that all college community members are proficient in using modern technologies. • Support Academic Excellence: Provide reliable IT services that enhance the quality of education and research. • Promote Innovation: Encourage the adoption of innovative technologies that can improve teaching, learning, and administrative processes. • Ensure Security and Reliability: Maintain a secure and reliable IT environment to protect sensitive information and effectively support the college's operations. By fulfilling these responsibilities and goals, the Information Technology Unit strives to create a technologically advanced environment that supports the academic and administrative functions of the College of Education, Ibn Rushd.

Tasks of the Section: 1. Issuing administrative orders related to appointment, directing, tenure, bonus, promotion, placement, transfer of services, thanks, appreciation, reward, separation, part-time, study leaves, forming committees, calculating the certificate, granting academic title, seniority, regular leaves, leaves without pay, political dismissal, sick leaves, maternity leaves, resignation, reappointment, retirement, and granting the title of professor. Experienced teachers, employees, and those temporarily appointed according to controls and instructions. 2. Responding to confidential and personal mail, following up on statistics and comparing them with the Studies and Planning Division, supervising the staff and its changes, and preparing reviews in light of controls and instructions. 3. Organizing a summary of the service for teachers and employees for various purposes. 4. Answering the letters received from the university presidency. 5. Conducting authentication documents for the certificates of college teachers and employees and other incoming books that require authentication. 6. Organizing a retirement form for all college employees and sending it in CD format to the National Retirement Authority monthly. 7. Coordination with the Finance Division in order to match the pension contributions with the number of college members to send the check amount to the National Retirement Authority. 8. Calculating the accumulated regular leaves of those referred to retirement. 9. Circulate the circulars issued by the university presidency and the college to the scientific departments and administrative divisions in the college. 10. Archiving the files of teachers and employees, indexing them, making an electronic hyperlink to them, and saving them on hard disks and CDs. 11. Organizing the staffing of college employees in terms of the changes occurring in the staffing, such as transfer, placement, changing academic titles, promotions, bonuses, vacations, resignation, retirement, job classification, and total staffing, and sending them to the university presidency periodically. 12. Saving the files of students transferred outside the college on a CD 13. Preserve administrative orders and official books issued in the files of the college’s employees, including teaching staff, administrators, temporary appointees, and retirees, according to ownership, in addition to preserving them in special files. 14. Sending the files of those transferred from the college after wrapping them tightly and sending them confidentially with a compact disc (CD) containing the file to the transferring party, along with follow-up letters confirming receipt. 15. Recording the incoming mail to the college and sending it to the scientific departments and administrative divisions after the Dean marginalizes it and directs it to be sent. 16. Opening records of scientific theses and dissertations and sending them to the relevant authorities (stamp mail). 17. Sending all books issued by our college to the relevant authorities inside and outside the college.

Tasks and duties of the Section: According to the college’s organizational structure, the Accounts Section in the college consists of the following administrative units: First: Budget unit: 1. This unit undertakes the tasks of disbursing the annual budget allocations according to a specific control system and approaches the university with the allocations to be added to the budget allocations. 2. It undertakes the tasks of monitoring the disbursement of deposits and advances related to the work of the college. 3. Also, following up on funding from the university presidency and implementing the budget about service and commodity supplies, asset maintenance, and purchasing fixed assets. 4. Preparing reports with matching bank statements and sending them to the university. Second: Payroll module: 1.This unit performs the tasks of calculating the monthly salaries and wages for college employees (administrators, technicians, teaching staff, daily wages), as well as the fees for lectures and supervision with postgraduate students. 2. Preparing salaries according to a computer program. 3. Prepare a financing record that is sent to the university at the end of each month. 4. Calculating bonuses and promotions for college members and administrative orders related to absences and vacations according to the controls and laws in force. 5. The unit counts and sorts salaries when they are disbursed and paid to employees on a monthly basis. 6. It performs electronic archiving of payrolls from the year 2004 onwards and stores them on the computer. 7. Preparing the statements and financial statements for the State Employees’ Retirement Fund, as well as the regulatory authorities when they request these statements, by transferring the payrolls to special payroll records on a monthly basis. 8. The tasks of calculating fees for additional lectures and supervising postgraduate students are carried out. Third: Records and Accounts Unit: This unit carries out the tasks of maintaining relevant accounting records (record of advances, depository register, general daily register, furniture and warehouse materials control register, documents and instruments control register, ledger register). It is a support unit that works in a complementary manner to the units in the Accounts Division in terms of entering data and accounting transactions into their records according to the instructions and requirements for preparing financial statements. Fourth: Higher Education Fund Unit:- This unit undertakes the tasks of receiving the college’s revenues for renting the college’s sites and receiving special fees for granting graduation confirmation books, merit certificates, student registration, and identity cards. It also receives tuition fees for postgraduate studies and any other revenues related to the college’s activity. This unit disburses rewards, incentives, and spending on the college’s needs when there are no operational budget allocations and following Resolution 122 of 1999. This unit is linked to the Board of Directors of the Higher Education Fund and prepares monthly financial statements about the fund’s activity and prepares the final accounts for each year. Fifth: Equipment unit: The tasks assigned to the equipment unit are: 1. Taking responsibility for unit management tasks. 2. Receive incoming mail from the university or any other party and respond to it. 3. Performing write-offs of consumed materials annually (and bearing responsibility for them) during the year. 4. Receive the furniture store and receive the college’s internal materials, given that the number of stores is (two). 5. Store purchased materials on all budgets (morning, evening, box). 6. Maintaining records of the professor’s journal and carrying out all work within this budget. 7. Auditing and supervising the records of the stationery store. 8. Make special receipts for all internal college materials (morning, evening, box). 9. Supervising the miscellaneous store, receiving the register of publications and books, and maintaining cars. 10 Carrying out preparation work for all materials leaving the warehouses. 11. Receiving warehouse materials retrieved from departments and creating warehouse entry and exit documents. 12. Store the recovered materials and isolate the useful ones by directing the members of the committee formed for this purpose. 13. Assisting members of the central committees at the end of the year in inventorying materials. 14. Conducting warehouse arrangements and organization from time to time. Sixth: Administrative units that work jointly with the Accounts Division: 1. Evening Studies Accounts Unit: This unit undertakes the tasks of accounting for evening studies. It is an independent, self-financing unit that collects student revenues and tuition fees, and then disburses the dues of professors, lecturers, employees, and workers who work during the period of evening studies at the college. Note: This unit is outside the college’s organizational structure for morning studies, because evening studies are an independent, non-centralized system. 2. Al-Ustad Journal Accounts Unit: This unit performs the tasks of accounting for Al-Ustaz Magazine, which is a periodic scientific magazine issued in our college to publish the research of professors inside and outside the college. The accounting system in place in this unit is a unified accounting system because it is self-financing 3. Consultation Office Unit: It is a unit responsible for the consulting office’s accounts. It operates according to the unified accounting system because it is self-financing and not linked to the government budget.

The Services Section is one of the important Sections of any format of any government institution, as it represents continuity in administrative work. Tasks of the Section: 1. Electrical maintenance of all units in the college and all its joints. 2. Operating electrical generators, following up on their maintenance, filling them with kerosene, and reducing loads. 3. Maintaining gardens in all their forms and providing irrigation and well water. 4. Maintenance of buildings and bathrooms, including rehabilitation, painting, and general maintenance. 5. Cleanliness of the buildings in all its corners and rooms is within the capabilities of each college. 6. Maintaining water installations, water wells, digging wells, and watering gardens. 7. Maintenance of doors and windows of various types, iron or aluminum 8. Maintenance of wooden doors and sections 10 . Maintaining the landline and internal telephone exchange, expanding the network, and creating exchange lines. 11. Car maintenance and securing staff lines according to the college’s capabilities and the Dean’s cars 12. Follow up on the work of the college’s special projects in the investment program for each year according to the college’s needs. 13. Maintenance of air conditioners, installation of air conditioners of various types, and follow-up on their maintenance. 14. Developing the electrical network in proportion to the college’s loads without affecting the main performance of the college’s generators. 15. Follow up on the maintenance of the high-pressure network and replace damaged devices, including the transformer.

Vision of the Division: The Student Affairs and Registration Section seeks to improve its work in following up student affairs concerning processing their academic cases following the ministerial regulations and instructions for each academic year and by following the best methods and modern electronic technologies to ensure speed and accuracy in accepting and registering students in our college. Message of the Division: The tasks of the Student Affairs and Registration Section are to carry out everything related to students’ cases and their administrative or technical issues, starting from the student’s admission to the university until their graduation, with continuous follow-up and coordination between colleges under the general goals and requirements of community development. Following up on the implementation of decisions issued by higher authorities, and organizing and coordinating student admission, is the effective means of communication between the student and the university on the one hand and between the colleges and the Ministry of Higher Education and Scientific Research and external parties on the other hand, as it is concerned with implementing the controls and instructions issued by the Ministry of Higher Education in addition to its keenness to guiding and supervising everything related to student cases that are completed through the Registration Division in colleges. There is no doubt that the section mission cannot be achieved except with full cooperation between the university and the college in everything that would contribute to the smooth flow of work and procedures of the Registration and Student Affairs Department. Aims of the Division: 1. Taking into account health, social, and economic aspects of accepted students in terms of reception and guidance and facilitating all admission procedures in a manner consistent with technical development and following approved ministerial controls and instructions. 2. Documenting the relationship based on sound foundations between the student and the college. 3. Building solid foundations and rules in the administrative structure for registration management. 4. Preserve students’ rights in all aspects and follow approved controls and instructions. 5. Building a paper and electronic database for all college graduates. 6. Gradual transition from traditional work methods and adoption of modern technology in administrative work to ensure speed of completion and accuracy of work to improve registration work in a way that serves students and the college at the same time. Units Affiliated with the Student Affairs and Registration Division First: Secretarial Unit of the Assistant Dean for Student Affairs The secretarial unit is linked to the Assistant Dean for Student Affairs and Registration, and one of its duties is to carry out all administrative tasks, including incoming and outgoing mail belonging to the Assistant Dean and all office work, in order to ensure accurate work and speed of completion. Second: Admission and Registration Unit: the tasks of this unit are: 1. Registration of accepted students for all ministerial channels and morning and evening studies (central admission, families of martyrs, elite, academically certified teachers, parallel private government education, modification of nomination 2. Preserving ministerial, university, and administrative orders in student files 3. Registering students transferred and hosted to and from our college on paper and electronically and following up on their orders procedures and what is related to the student’s file and grades. 4. Responding to university paperwork for students continuing their studies and issuing support letters for the National Retirement Authority and all official departments. 5. Follow up on administrative orders regarding failed and deferred students through liaison members between academic departments and the employees of the Admission and Registration Uni. 6. Distribution of new students among academic departments and according to the percentages mentioned in the Student Affairs Procedures Manual and admission controls and conditions. 7. Continuously follow up and update the student’s file on paper and electronic form. 8. Follow up on the application mechanism for fourth-stage students and distribute them according to their areas of residence in cooperation with scientific departments 9. Student coding (Code Number). Third.: Issuance Validation and Document Issuance Unit: The tasks of this unit are: 1. Follow up on the graduation process for students in the final stages and issue administrative orders related to their graduation for approval by the university presidency. 2. Providing graduate students with documents, endorsements, and merit certificates 3. Answering the authenticity letters for documents and certificates 4. Answering papers for graduate students 5. Forming audit committees to follow up on student files, as well as cases of forgery, if any. Fourth: Documents and Records Auditing Unit: 1. Auditing preparatory study documents for students accepted in the morning and evening studies, in coordination with the Student Affairs Department at the University Presidency, through the electronic portal for auditing. 2. Auditing graduates’ records and archiving them photographically. Fifth: Electronic Files and Documentation Unit: This unit archives graduate students' files. Sixth: Outgoing unit: 1. The Outgoing Unit issues numbers for transactions and official paperwork issued by the Registration and Student Affairs Division. 2. Register all books issued by the Registration and Student Affairs Division. 3. Distribution of outgoing mail to the scientific departments affiliated with our college. 4. Archiving official books issued in paper and electronic form. Mechanism for registering students in the morning study: The central admission results announced on the official website of the Ministry are accredited as an official notification to the college to begin registering students on the day following the announcement of the results. The registration period continues within (15) working days starting from the date of the start of registration.

An introductory overview of the unit: It is an administrative section belongs to the Dean Assistant for Scientific Affairs and Higher Studies, it consists of three administrative units: 1. Informatics data unit: the task of this unit is to answer the university paperworks coming from the data and informatics section. The unit also work on programs of data base for faculty members, clerks, contact employees and daily wage empolyees. The most important pragrams are planning and studies systems operational reality and statistical system. . Planning Unit: the task of this unit is to answer the university paperwork coming from the planning section, such as sustainable development, strategic plans, quarterly activities, scientific, administrative, technical, research structure, and national plan of human rights. 3. Statistics Unit: the task of this unit is to answer the university paperwork coming from the statistics unit such as technical and university statistics for each academic year for higher studies and undergraduate students of morning and evening studies, annual statistical report, release of graduate students and higher studies and state structure statistics. Annual Tasks of the Division: 1. The technical and university statistics of higher studies and undergraduates of morning and evening studies for each academic year and a counting of faculty members' number, academic titles, and degrees; a counting of clerks according to their job titles and degrees. 2. The annual statistic report includes all the college sections, such as the administrative, technical, scientific, published, and unpublished papers, names of graduate students, titles of theses and dissertations, and training courses for faculty members and clerks inside and outside Iraq. 3. Scientific, administrative, technical, and research structure: the scientific structure includes the faculty members of each department, their teaching hours inside and outside the department, and the absolute need for instructors in scientific departments. The administrative structure includes the administrative staff in sections, administrative units, and the real need for clerks. The technician structure includes the administrative staff of labs and the real need for staff in labs. The research structure includes the administrative staff of the research unit and the absolute need for staff. 4. A statistic list of morning and evening graduate students and higher studies according to degree and gender for each academic year. 5. Quarterly activities which is a monthly activity of the formation that is sent periodically quarterly through the academic year, include three pillars: - The scientific pillar includes conferences, seminars, workshops, and courses inside the college. - The administrative pillar includes the number of retired and transferred members to and from the formation and the number of scientific promotion members. - The students' pillar includes the number of students who participated in the exam, the number of those who postponed the exam, those who failed the exam, and cases of cheating. - The geometric pillar includes the number of achievements during the limited planned time. 6. The strategic plan, sustainable development, and national human rights plan. 7. Daily updating of the data of the faculty members and the clerks according to electronic programs and according to their academic titles, degrees, and job grades supplied by copies of university and administrative orders. 8. Working according to studies and planning programs, real operation movement, and statistical system programs.